The terms and conditions of membership of the British Association of Sport and Exercise Medicine (BASEM) should be read in conjunction with BASEM’s Privacy Policy and Website Terms and Conditions and relate to BASEM’s Articles of Association. You can view the Articles of Association in your members’ area or request a copy from:

BASEM Office
Unit 3, Jetstream Drive
Auckley
Doncaster   DN9 3QS

E: enquiries@basem.co.uk
T: 01302 623222

These terms and conditions are reviewed on a regular basis and the latest version is available on this page of the BASEM website.

Membership Subscription Acceptance and Termination

Your application will be assessed against the BASEM membership criteria by the Membership Team.  In cases where the Membership Team is unable to decide, the application will be referred to a Non-Executive Board representative who may take advice from the BASEM Non-Executive Board.  All applications are presented to the Non-Executive Board at a scheduled meeting for approval.  Until your application has been presented to the Non-Executive Board, you do not have the eligibility to vote for any changes to BASEM’s constitution.

The BASEM Executive Board may refuse an application according to the provisions of Article 12  and 13 of the Articles of Association.  If membership is refused, a full refund will be given.

BASEM reserves the right to terminate a membership subscription according to the provisions of Article 22.1 to 22.5 of the Articles of Association.

A Member that fails to pay their membership fees within 30 days of them being demanded by the Charity in accordance with Article 11.2, shall cease to have voting rights and cease to be eligible to stand for election as trustee for the period during which the membership fees remain unpaid.

Please note that once your application is accepted the liability of each Member is limited to £1, being the amount that each Member undertakes to contribute to the assets of the Charity in the event of its being wound up while he/she/they is a member or within one year after he/she/they ceases to be a Member.  Please refer to the Association Articles of Association for further information.

Transition to CSEM

Membership Categories

The current membership categories are available to view here.  The information includes eligibility, the supporting information required to accompany applications, along with the membership benefits available with each subscription.

To keep the membership categories, fees and membership benefits relevant, these are reviewed on an annual basis by the BASEM Non Executive Board.

Concessionary membership subscriptions are available at the discretion of the BASEM ,Non Executive Board.  Eligibility for a concession in one membership year does not necessarily imply continuing eligibility for future membership years.

When a Concessionary membership category subscription holder and undergraduate student subscription holder completes their training/study, the subscription will automatically expire, and the holder will be required to upgrade to another membership category by re-applying to BASEM and providing new supporting evidence.

Retired membership is also available to current members of BASEM who have fully retired from Practice and are keen to keep involvement with the specialty.  Current members of BASEM wishing to renew as a retired member should contact the Membership Team.  A retired member should be fully retired from practicing as a healthcare professional.

Supporting information is required for all categories of membership.  Assessment for eligibility of membership categories is based on the supporting information you provide and the Association’s decision in this matter is final.

It is important to note that should your circumstances change and your role changes as per your original application and/or you no longer have certification to practice within your current role or with your health care professional regulator; therefore, no longer eligible to be a member of BASEM, you must inform BASEM in writing immediately.

Membership Subscription Period

To allow the Association to plan its resources and thereby offer a reliable service to members we require that all members maintain their membership for a minimum period of 12 months from joining and renewing (minimum membership period).  Cancellations cannot be authorised mid subscription unless there are exceptional circumstances.  Requests will be considered on a case-by-case basis.

Your membership subscription starts on the date you applied to join the Association on your current plan.  The subscription lasts for a period of 12 months (minimum membership period) and becomes due for renewal on the annual anniversary of the subscription start date.

Membership Subscription Fees and Payment Methods

The current subscription fees are available to view here.  Subscription fees are reviewed by the BASEM Non-Executive Board on an annual basis.

BASEM prefers that you pay for your membership subscription by credit/debit card online and you are required to keep your credit/debit card details up to date on your profile in the members’ area of the BASEM website.  Failure to do so may incur a disruption to your subscription benefits.

Online Credit/Debit Card Payment

Online Credit/debit card payers will be given the option of paying for their 12-month membership subscription on an annual payment plan or monthly payment plan.  We offer the facility to pay your 12-month subscription fee in 12 equal monthly instalments. We do not charge any interest or charges. As these terms have been agreed after 18 March 2015 this instalment agreement is not a regulated credit agreement.  For those who choose to pay by monthly instalments, each monthly instalment will be requested from your credit/debit card on the same date of each month.

When using this payment option, it is essential you check your card details are correct and make any relevant amendments to your profile via the members’ area of the BASEM website at least 7 working days before your monthly/annual payment, to ensure your membership does not suspend and disruptions to your subscription benefits do not occur.

Online Credit/Debit Card payments are recurring subscriptions.  It is important you follow the membership subscription cancellation policy below if you do not want your subscription to recur automatically.

Direct Debit Payments

Members who pay their fees by Direct Debit currently do so as an annual payment plan only and will continue to do so unless they decide to move to online credit/debit card payment (annual or monthly).  Direct Debit payments will be requested from your bank account for the full fee on or as near to the last day of the renewal month as possible.  If the payment fails, BASEM will suspend the account, advise the member accordingly and try to collect payments the following month.

Payment by Direct Debit is no longer available to members on joining.  Changes to your payment method (e.g. direct debit to credit card, annual to monthly payment plan) can be made by contacting the Membership Team at least 7 working days prior to the subscription renewal date.

Direct Debit payments are recurring subscriptions.  It is important you follow the membership subscription cancellation policy below if you do not want your subscription to recur automatically.

BACS, Cheque, and offline Credit/Debit Card Payment

Members who pay their fees by BACs, Cheque or Offline Credit/Debit Card Payment may continue to do so, though these members are encouraged to renew online through their members’ area account with a credit/debit card.

BACS, Cheque, and offline credit/debit card payments are non-recurring subscriptions.  If you do not contact with payment for a further annual subscription, your subscription will expire automatically.

Subscription Renewing Reminders and Receipts

Members will receive several automatic electronic renewal reminders starting 1 month prior to the 12-month renewal date of your subscription.

Receipts of payments will automatically be sent to you (annual payment plans on an annual basis and monthly payment plans monthly).  Please keep these safe as evidence for reclaiming tax purposes if applicable.

Please note, continuity of membership of 2 years is important if you are thinking of applying for BASEM Awards or have received a BASEM Award within the past 2/5 years.

Concessionary and Undergraduate Subscriptions

When a Concessionary membership category subscription holder and undergraduate student subscription holder completes their training/study, the subscription will automatically expire, and the holder will be required to upgrade to another membership category by re-applying to BASEM and providing new supporting evidence.

Non-Payment of Subscription Fees

BASEM is a not-for-profit organisation and membership subscriptions form a big part of the income for the Association.  Unpaid subscription fees have a big impact on improving and providing services for members, therefore, BASEM reserves the right to take necessary steps to recover unpaid subscription fees.

If you anticipate any problems with the payment of your subscription, please contact the Membership Team at the earliest opportunity to discuss.  We are always happy to discuss and consider your options.

Failure to pay may result in legal action and should you attempt to re-join the Association in the future, the outstanding amount will be requested before you are accepted back into the BASEM Community

Should a monthly instalment be rejected, you will be contacted and asked to update your credit/debit card details.  You agree that should this not occur, and should no contact be received from you, the Association reserves the right to request immediate payment of any outstanding sums due e.g. in the case of monthly instalments, you will be invoiced for the rest of the annual subscription fee.

Where the subscription fees remain unpaid following the annual renewal date for payment, your account will be suspended, and you will receive notification from the Association.  Your subscription will automatically cease, and your subscription will be lapsed and archived at your request, or this will be done automatically if we do not hear from you.

Direct Debit payments may be requested a second time, the following month after an initial request for payment is denied.  If denied a second time, your subscription will automatically cease, and your subscription will be lapsed and archived at your request, or this will be done automatically if we do not hear from you.

Membership Subscription Cancellation Policy

As membership subscriptions are calculated to provide services for a whole year, members can only cancel their subscription at the end of their membership year.  Cancellations cannot be authorised mid subscription unless there are exceptional circumstances.  Requests will be considered on a case-by-case basis.

If you remove your card details from the members’ area or cancel your Direct Debit instruction to your bank, this will not automatically cancel your membership.  It is, therefore, important that you contact the Membership Team to resign.

You may cancel your membership by notifying the Membership Team in writing (emails accepted), at least 7 working days prior to your annual membership subscription expiry date.  If you have not received a response within 4 working days, please contact the Membership Team.  If your decision is not to renew your membership, the BASEM Non-Executive Board would be very interested if you could, briefly, give your reasons for taking this course of action.  Therefore, if you could send a brief statement giving your reasons it will help them to identify if there are any membership issues BASEM should be addressing which would prevent members, such as yourself, from leaving the organisation.  Thank you for your time and consideration of this request.

The Membership Team will set your database record to expire at the expiry date and cancel all payment options.

In case of non-payment of subscription fees during a 12-month membership subscription, please refer to the non-payment of subscription fees section above.

Membership Offers

For certain Awards, the Association does offer the chance to win a free annual subscription to BASEM.  These terms and conditions are valid for these offers.

Should the Association advertise any other types of membership offers in the future, these terms and conditions remain valid for all these members unless otherwise notified.

Communication

BASEM correspondence including any membership benefits e.g. OrthoEvidence, British Journal of Sport and Exercise Medicine (BJSM) will be communicated to you via email or post.

You can update your profile at any time via the members’ area of the BASEM website.  Here, you can set your email preferences.

Contact Us

Membership Team

E:  membership@basem.co.uk
T:  01302 623222.
P:  Unit 3, Jetstream Drive, Auckley, Doncaster, DN9 3QS

Reviewed and updated 19.07.2023